Best Project Management Software in 2021 by Jay T T T T Get notified with latest updates March 5, 2021September 2, 2021 Project management is an extensive domain spanning across industries. In this article, we have listed the 15 best project management tools that can be adapted by different industries (IT, healthcare, finance, and infrastructure) for their business success. Also, we have mentioned the feature-wise comparisons with their pricing information and their industry-based best usage, Before we dig into these, let’s know: Why do you need project management software for your business? Project management software helps project managers to manage the entire project lifecycle from initiation to closure. The PM software can be used online as a SaaS-based subscription model and also on-premise depending on your preference. These tools have the features to plan projects, track budgets, manage tasks, allocate resources, analyze charts and reports, share documents, and collaborate with teams globally. Some of the project management tools also include additional portfolio management or program management features in addition to basic task management, time tracking, collaboration, and project reporting capabilities. The best Project Management Tool list 1. Jira 2. monday.com 3. Asana 4. Orangescrum 5. Wrike 6. Trello 7. Zoho Project 8. ClariZen 9. ClickUp 10. ProofHub 11. KissFlow 12. Mavenlink 13. TeamWork 14. nTask 15. Ganttic Here we have tried to cover a broad range of project management software considering their functionality, complexity, and price points. But in real-life it will come down to you and your workflow, and what precise functionality you need to make that job better. Let’s start from here: 1. Jira Jira Software is a project management tool for agile teams, customizable for any type of project. Teams can start with a project template or create their own custom workflow. Jira issues, also known as tasks, tracks each piece of work that passes through the workflow steps to completion. Jira’s automation engine enables teams to easily automate tasks and processes. Pricing Plan: Standard Plan: Is ideal for growing teams, cost $7 monthly per single user. But it allows creating only a single project within this plan with 250 GB of storage. Premium Plan: This plan is ideal for SMBs, cost $14 monthly per single user. It allows creating only a single project as like the “Standard Plan” with unlimited storage capacity. Freemium Plan: Available. Jira comes with a free forever plan with limited features. SelfHosted: Available. Jira is also available in a self-hosted edition. Rating: : 4.4 : 4.2 Ideal For: SMB & Enterprise Business IT, Marketing, Financial, Business Industries, Business Consultancy 2. monday.com monday.com is a simple and intuitive Work Operating System (Work OS) for teams to shape workflows, adjust to shifting team and project needs, create transparency, connect collaboratively, and save time by avoiding manual work. Pricing Plan: Basic Plan: It cost $8 per user with 5 GB of storage. It only allows creating a dashboard based on 1 board. Standard Plan: It cost $10 per user and allows to create 5 boards with additional calendar view and guest view access. Pro Plan: This plan will cost $16 per user and allows to create of 10 boards with additional chart view, time tracking, and private boards Freemium Plan: Available. Monday comes with a free forever plan with limited features. SelfHosted: Not Available Rating: : 4.6 : 4.7 Ideal For: Small scale & Large scaled enterprises IT, Marketing, Business Consultancy, Infrastructure 3. Asana Asana is a remote work tool that helps teams orchestrate their work, from daily tasks to strategic initiatives. With Asana, you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Pricing Plan: Premium Plan: $13.49/user/month Business Plan: $30.49/user/month Freemium Plan: Available. Asana comes with a free forever plan with limited features. SelfHosted: Not Available Rating: : 4.4 : 4.3 Ideal For: SMB & Enterprise Business IT, Marketing, Business Consultancy, Infrastructure 4. Orangescrum Orangescrum is a cloud-based project management software that helps to organize projects, teams, and tasks in one place. This online project collaboration tool gives users full visibility and control over their projects, enabling them to deliver projects on time and within budget. Its feature-rich Android and iOS mobile apps are a huge plus to access your work anytime, anywhere. The offering features: Agile Project Management Task Management Kanban View Time Tracking Resource Management Remote Team Management Reports & Analytics Project Template Custom Task Status User Role Management Workload Management Gantt Chart Slack Integration Google Calendar Integration Github Integration Invoice & Billing Pricing: Orangescrum offers 3 pricing plans: Startup Plan: Is ideal for startups, cost $9 monthly for 10 users. It allows to create Unlimited Projects, Unlimited Tasks and enable the features like Gantt Chart, Custom Task Status, Task Reminder with 5 GB of Storage. Professional Plan: Cost $4 for each After 10 users. Is ideal for the teams that need to manage work across initiatives, and collaborate remotely. With all Startup features included, this plan enables the features like Timesheet, Resource Availability, Google Calendar, In-App Chat, Wiki, GitHub integration with 10 GB of storage. Custom Plan: This plan is ideal for the team that needs to manage complex projects. Orangescrum also provides Priority Support, Dedicated Account Manager and Expert Setup, and Training for this plan. Contact Sales for more details. Freemium Plan: Available. Orangescrum is available in open-source with the community edition. SelfHosted: Available. Orangescrum is also available in a self-hosted edition. Rating: : 4.6 : 4.5 Ideal For: SMB & Enterprise Business IT, Marketing, Financial, Business Industries, Educational, Business Consultancy, Infrastructure Join 10,000+ Successful Businesses Who Manage Their Work Using Orangescrum Sign Up – It’s Free! 5. Wrike Wrike is a project management software delivering it’s service worldwide. Streamline your OKR management using Kanban boards, Gantt charts, time tracking, custom request forms with auto-assignment, performance reports, resource management and allocation, automated reporting, and shared workflows all in one place. Pricing Plan: Premium Plan: $13.49/user/month Business Plan: $30.49/user/month Freemium Plan: Available. Asana comes with a free forever plan with limited features. SelfHosted: Not Available Rating: : 4.2 : 4.3 Ideal For: SMB & Enterprise Business IT, Marketing, Business Consultancy, Infrastructure 6. Trello From planning a launch, to editorial calendar content, to meeting agendas and everything in between, Trello software helps your teams to get more done. Trello is the command center that connects all your tasks and tools to show status updates, due dates, and allows you to quickly comment back and forth to teammates. Pricing Plan: Business Plan: $10.49/user/month Enterprise Plan: $210.00/user/Annually Fremium Plan: Available. Asana comes with a free forever plan with limited features. SelfHosted: Not Available Rating: : 4.5 : 4.4 Ideal For: SMB & Enterprise Business IT, Marketing, Business Consultancy, Infrastructure 7. Zoho Project Zoho Projects is a cloud-based project management software. It helps you plan your projects, and execute them with perfection. With Projects, you can assign tasks easily, communicate effectively with both your team and clients, be informed on all project updates, get detailed reports on work progress and deliver projects on time, everytime. Pricing Plan: Premium Plan: $5/user/month Enterprise Plan: $10/user/month Freemium Plan: Not Available. SelfHosted: Not Available. Rating: : 4.2 : 4.3 Ideal For: SMB & Enterprise Business IT, Marketing, Business Consultancy, Infrastructure 8. ClariZen Clarizen is a cloud-based collaborative work management solution. The only adaptive solution in the market, enterprises can quickly turn ideas into strategies, plans, and actions in order to respond to changing market conditions. Your teams can work the way they want and you’ll have real-time visibility into all your work-streams. Pricing Plan: Not provided by vendor Freemium Plan: Not Available SelfHosted: Not Available Rating: : 4.2 : 4.1 Ideal For: SMB & Enterprise Business IT, Marketing, Business Consultancy, Infrastructure 9. ClickUp ClickUp is a project management platform focused on efficient task management. It is built for all team sizes and industries. As it is customizable, ClickUp is a must-have tool for agile teams that want to keep every workflow in one intuitive place. Pricing Plan: Unlimited Plan: $5/user/month Freemium Plan: Available SelfHosted: Not Available Rating: : 4.2 : 4.7 Ideal For: SMB & Enterprise Business IT, Marketing, Business Consultancy, Infrastructure 10. ProofHub ProofHub helps you to get more work done faster and together. By keeping your teams on the same page, or committing to deadlines and celebrating success, you and your team and clients can do it all under one roof, using one work management system. Pricing Plan: Essential Plan: $50/month (no user limit) Unlimited Plan: $99/month (no user limit) Freemium Plan: Available SelfHosted: Not Available Rating: : 4.2 : 4.7 Ideal For: Small scaled & Large scaled enterprises IT, Marketing, Business Consultancy, Infrastructure 11. KissFlow Kissflow comes with more flexibility and different customization options like drag and drop functionality. Here users can design their own workflow or choose from predefined templates. Kissflow offers unlimited team collaboration options to the users and allows third-party integrations. Pricing Plan: Starter Plan: $35/5-user/month Professional Plan: $60/5-user/month Freemium Plan: Available SelfHosted: Not Available Rating: : 3.8 : 4.3 Ideal For: SMB & Enterprise Business IT, Marketing, Business Consultancy 12. Mavenlink Discover the top PSA software solution built by services professionals, for services professionals. Mavenlink unifies resource management, project management, collaboration, project financials, and business intelligence in one solution. Pricing Plan: Professional Plan: $39/month Freemium Plan: Not Available SelfHosted: Not Available Rating: : 4.2 : 4.1 Ideal For: SMB & Enterprise Business IT, Marketing, Business Consultancy 13. TeamWork Teamwork is project management software that helps in-house teams & agencies improve collaboration, visibility, accountability and ultimately results. With all the features you need to plan, collaborate on, and deliver your work, it takes care of the details so your teams talents are freed to achieve the results that matter to your business. Use Teamwork to manage everything from delivering client projects, to executing marketing campaigns, to sprint planning and product launches. Pricing Plan: Deliver Plan: $10/user/month Glow Plan: $18/user/month Freemium Plan: Available SelfHosted: Not Available Rating: : 4.5 : 4.4 Ideal For: SMB & Enterprise Business IT, Marketing, Business Consultancy 14. nTask nTask is arising, relatively new, yet most advanced project management software right now. It offers an all-in-one tool that comes with pre-packed features providing smart coverage to all your project needs. Pricing Plan: Premium Plan: $2.99user/month Business Plan: $7.99/user/month Freemium Plan: Available SelfHosted: Not Available Rating: : 4.0 : 4.5 Ideal For: SMB & Enterprise Business IT, Marketing, Business Consultancy 15. Ganttic Ganttic is a resource planning and project portfolio management tool. Quickly schedule all your project-related resources, including people, vehicles, rooms, and equipment. The customizable platform ensures you meet project capacity, balance utilizations, and hit deadlines with efficiency and ease. Pricing Plan: Paid Plan: Start at $25 per month/ unlimited users/ up to 20 bookable resources. Freemium Plan: Available SelfHosted: Not Available Rating: : 4.2 : 4.0 Ideal For: SMBs Marketing, Business Consultancy But what is a suitable project management tool for you? I have just listed 15 tools above but there are 100+ tools available, even for doing a single project-related job. But the tools which are specialized in managing tasks, resource scheduling, making Gantt charts, managing digital assets, communication, creating reports, managing requirements, etc, are more suitable for end-to-end project management. What makes an adequate project management tool? Defining an adequate project management tool is focused on capabilities that facilitate the ‘doing’ aspect of a project. Or the simplest answer is “the better functionalities” and “the usability”. You might have not figured out the best-required tool from this project management software list. Plan your project with ease! Centralize your Projects, Tasks, and Resources in one place. Signup Now So, here we have identified the key aspects of useful functionalities that help run your projects efficiently. Task lists – Projects are made up of sub-tasks, and sub-sub-tasks, checklists, and to-do. Project managers can able to draw what needs to be completed, by when, by whom, which is critical to delivering a project from this task list. Schedules – Timelines, calendars, and Gantt charts help you know where tasks fit within the broader scheme of a project. This is key to being able to deliver the project on time. File Collaboration – No one likes having to waste timing trying to dig around for random files. The skill to arrange and share key project files and information is important to timely execution. Resource & Time Management: Real-time resource and time management helps you to plan and execute new business deals. To deliver the projects on time or ahead of time you need to reply on ideal resource scheduling. Communication – Contextual project-specific communication to hash things out quickly and chat with your team and client is vital to keep tasks on track. Analytic & Reporting – As project managers, it’s our job to know whether or not our project is on track. Therefore, it’s essential to know how a project’s tasks are progressing, will it be delivered on time, or not? And the core features of Orangescrum: Agile Project Management – Visual & Clutter-free Agile Project Management brings your customers and teams together to deliver projects successfully. Task Management – Get the complete picture of all tasks & team activities in real-time. Kanban View – Track status of all your tasks from start to finish and keep your team aligned. Time Tracking – Get the full view of your team’s spent hours across projects for the week at a glance Timesheet – Automated Timer for Accurate Time Tracking Resource Management – Know your resource availability, allocate effectively and manage workload. Reports & Analytics -Fine Reporting tool to monitor project performance Project Template – The customizable templates to fit your teams’ needs and project use cases. Custom Task Status – Custom task status lets you build tailor-made workflows for every team & process in your organization. User Role Management – Define custom role groups, assign roles & customize the access privileges Workload Management – Workload management software for any team and business to coordinates plans, projects, and processes of your entire organization to manage the entire lifecycle of work. Gantt Chart – Visualize tasks progress in a single timeline view FAQs Q. Why use project management software? Ans. The project management software is a platform for managers to plan, observe, and report the glitch at projects as well as it lets to collaborate, allocate and track the spending hours on each stage of the project progress. A strong project management tool empowers teams, so they can manage all the details crucial for a successful project. Q. What are the key advantages of using project management software? Ans. Many types of project management have been developed to meet the specific needs of certain industries or types of projects. Team Collaboration Smoother Scheduling & Planning Better Time Management Cost Reduction On-time Delivery Q. What kind of software development projects can be executed by the scrum project management framework? Ans: Simply, scrum is a method for managing projects that allow for quick development and testing, especially within a small team & increasing business value by ensuring that customers get what they actually want. Q. How does Project management software produces project road maps? Ans. Orangescrum is trusted by product managers to plan their product roadmap, groom the backlogs, run feature sprints and ship quality products with in-depth agile project management skills. Q. What is scrum in software project management? Ans. Scrum is an agile framework, where you deliver or add value to a product or service in an incremental and iterative manner. It encourages constant review, feedback adoption & collaboration that lead to high quality deliverables and increased productivity. Q. What other types of software can you use to assist in project scope management? Ans. Slack, GitHub, Google Calendar, Google Drive, Dropbox, etc, we can integrate these in project scope management. Q. What does it mean to simplify teamwork with project management software? Ans. Bringing people together to work collectively is no longer a choice but a necessity for any project-based endeavors. We all know that successful project execution relies heavily on great teamwork and that can be managed smoothly with a well-featured teamwork software which clearly shows the picture of how different skills and personalities of a group of people can work together harmoniously to achieve project objective. Q. What are the challenges to face while running the project management tool at your business? Ans. The key challenges to face: Lack of project management tool practice Lack of infrastructural implementation Lack of Stakeholder(s) & Sponsor interest Unmanageable Scope Creep Ineffective Time and Resource Management practices Poorly defined Task Management processes Not using a relevant Project Management & Collaboration tool What Do You Think? So, what do you think? Are we missing something from this project management tools review? Or are there any different criteria for selecting the ideal PM tool? I would love to hear your suggestions. 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