Timesheets Your Team Will Actually Fill In
One weekly grid instead of task by task entry. Managers approve before the hours count, and approved time flows straight into billing and cost reports.
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What is a project timesheet?
A project timesheet records how many hours each person spent on each piece of work over a period, usually a week. Orangescrum keeps timesheets attached to real tasks and projects, adds an approval step so a manager checks the hours before they are used, and then feeds the approved time into invoicing, project cost, and utilisation reporting.
Why timesheets get ignored
Weekly timesheets with a real approval step
01Grid
One week, every project
Fill in a whole week across every project in one screen rather than task by task.
A cell for each day
Type hours into a cell for every task and day, and mark that cell billable or internal.
Add lines as you go
Add a project and task row to the week without leaving the grid.
Running totals
Totals per day, per row and for the week update as you type.
Holidays and weekends marked
Non working days are shaded in the header and holidays are named, so nobody logs into them by accident.
Move between weeks
Jump to any week with a date picker, step forward or back, or return to the current week.
Clear a week
Remove every entry for a task across the week in one action.
A daily view too
A one day at a time screen for people who would rather log as they go than fill in a week.
02Rules
Estimated hours cap
A cell that would push a task past its estimated hours is refused unless the person is allowed to exceed it.
Open dependencies flagged
Saving the week reports back any task whose dependencies are still open.
Closed tasks are protected
Logging against a closed task needs its own permission.
A submitted week is read only
Once it is with an approver, the grid locks until a decision is made.
03Submission
Pick your approver
Choose from the approvers set up for your company and add a comment with the week.
Hours check first
Before you submit you are told whether the week is short of, over, or exactly the hours expected.
One per week
A week that is already pending or approved cannot be submitted a second time.
Rejected weeks reopen
A rejected week becomes editable again so it can be corrected and sent back.
04Approval
Accept or reject with a reason
A rejection requires a note, and that note goes back to the person who submitted.
Bulk decisions
Select several weeks and approve or reject them together.
Queues by state
Pending, my pending, approved, rejected and my activity, with a count on what is still waiting.
Open the week
See every entry in a submitted week grouped by project and task, with a total for each day.
Email on submit and decision
The approver is emailed when a week arrives, and the submitter is emailed with the outcome.
Audit trail
Every decision is written to an approval log, so the history of a week is recoverable.
05Approvers
Manage the list
Add approvers, deactivate them, or remove them as your reporting lines change.
Protected while work waits
An approver who still has timesheets pending cannot be deleted or deactivated.
06Downstream
Billable and non billable
Each cell is chargeable or internal, so invoices only pick up work you can bill.
Cost and invoicing
Approved billable hours become project cost and client invoices with no re keying.
Timesheet report
Estimated, billable, non billable, approved, rejected and pending hours by project or by person, exported to a spreadsheet.
Timesheet PDF
Produce a PDF of a person's timesheet for a date range.
07Access
Unlimited users
Every person who logs time is included, because there is no per seat cost.
How a week gets closed
For teams that bill their time
Which edition includes what
| Capability | CloudManaged SaaS | Self-HostedOn-premise / private cloud | Open SourceCommunity Edition |
|---|---|---|---|
| Log time against tasks | ✓ | ✓ | ✓ |
| Daily timesheet | Pro | ✓ | ✗ |
| Weekly timesheet grid | Pro | ✓ | ✗ |
| Billable and non billable per cell | Pro | ✓ | ✗ |
| Estimated hours cap on entry | Pro | ✓ | ✗ |
| Submit a week for approval | Pro | ✓ | ✗ |
| Hours check before submitting | Pro | ✓ | ✗ |
| Approve or reject with a reason | Pro | ✓ | ✗ |
| Bulk approve and reject | Pro | ✓ | ✗ |
| Approver management | Pro | ✓ | ✗ |
| Approval audit log | Pro | ✓ | ✗ |
| Email on submit and decision | Pro | ✓ | ✗ |
| Timesheet report and Excel export | Pro | ✓ | ✗ |
| Timesheet PDF | Pro | ✓ | ✗ |
| Invoicing from approved hours | Premium | ✓ | ✗ |
| Attendance clock in and out | ✗ | ✓ | ✗ |
Timesheet FAQ
Does Orangescrum have timesheets?
Yes. Orangescrum has weekly timesheets where people fill in a whole week across every project in one grid, with an approval step before the hours are used for billing or reporting.
Which plan includes timesheets?
Timesheets and approvals are available on the Cloud Pro plan and above, and are included in the Self-Hosted edition. Basic time logging against tasks is in every edition.
Can managers approve timesheets?
Yes. Timesheets are routed to a nominated approver who can accept them or send them back with a comment, so errors are caught before they reach an invoice.
Can I separate billable hours?
Yes. Each entry is marked billable or non billable, so client invoices only include chargeable work and internal time still shows up in cost reporting.
Does approved time feed invoicing?
Yes. Approved billable hours can generate a client invoice directly, with no re entry into a spreadsheet.
What stops a week being submitted with the wrong hours?
Before you submit, Orangescrum compares the week against the hours expected and tells you whether you are short, over, or exactly on. A cell that would push a task past its estimated hours is refused unless you are allowed to exceed it.
Can an approver see who has not submitted?
The approval screen shows a pending queue with a count, and the approver settings show how many timesheets are waiting on each approver. There is no automatic reminder email, so chasing is still a person's job.
Can I export timesheet data?
Yes. The timesheet report exports to a spreadsheet, and you can produce a PDF of a person's timesheet for a date range.
What is the difference from attendance?
A timesheet records effort against project work. Attendance records working hours with clock in and clock out. Attendance is a separate module in the Self-Hosted edition.
Close the week in minutes
Timesheets with unlimited users. No per seat pricing.