The Best Asana Alternative for Teams That Stopped Counting Seats
Plan, track, time, and bill the work in one product at a flat monthly price. Unlimited users on every plan, and a self-hosted edition if the data has to stay on your own servers.
14 day trial. No credit card. Cloud or self-hosted.
The short answer
Asana is a well made product and one of the easiest tools to get a non-technical team using. Teams leave it for three reasons. The bill grows every time someone new needs access, the delivery detail a software or services team needs sits on higher plans or outside the product, and there is no way to run it on your own infrastructure. Orangescrum covers the same planning ground at a flat price for the whole team, keeps sprints, time, cost, and invoicing in the same place, and ships a self-hosted edition. If none of those three is your problem, stay on Asana.
When Asana is the better choice
We would rather you find this out here than three weeks into a trial.
- Your team is not technical and the interface has to carry themAsana's interface is more polished than ours and it shows most with people who do not use project tools all day. If adoption is the risk you are managing, that polish is worth something real.
- You track company goals, not just projectsAsana Goals and portfolios are built for rolling work up to objectives across a whole organisation. If leadership reporting is the main job, that is a stronger fit than what we offer.
- You lean on no-code rules and a wide app listAsana's rules builder and its catalogue of connected apps go further than ours. If your process is held together by automations between tools, moving it is real work.
- You are two peopleAsana's free Personal plan covers up to 2 users with unlimited tasks and projects. Our free cloud plan is one project and one user, so for a pair, theirs is more generous and we would rather say so.
Why teams move from Asana
The bill stops moving with headcount
One flat monthly price for the whole team instead of a rate per person. Adding someone costs nothing, which changes who gets invited into the work.
Clients and contractors are not a line item
Unlimited users on every plan, so reviewers, clients, and part time people sit inside the project rather than being sent updates about it.
You can run it yourself
Asana states it does not plan to offer an internally hosted version. Our Self-Hosted edition runs on your own servers, private cloud, or an air gapped network.
Delivery detail is in the product
Gantt with dependencies and critical path, sprint backlogs, story points, burndown, velocity, and defect tracking, without adding another tool.
Time, cost, and invoicing in one place
Timesheets, budgets, billable rates, and invoices come from the same task data, so the numbers you bill match the work that was logged.
Migration is done for you
Our team maps and moves projects, tasks, subtasks, users, custom fields, and comment history, and validates it with you before cutover. There is no charge for it.
Orangescrum compared with Asana
| Orangescrum | Asana | |
|---|---|---|
| Price for a team of 25Asana Starter at its published monthly rate | $69 per month, flat | $337 per month at list |
| Users included | Unlimited on every plan | Charged per user |
| Free plan | 1 project, 1 user | Personal, up to 2 users |
| Self-hosted editionAsana states it does not plan to offer an internally hosted version | Yes | No |
| Free and open source edition | Yes | No |
| Kanban boards, list, and calendar | Yes | Yes |
| Gantt chart with critical path | Yes | Timeline with dependencies |
| Sprint backlogs, story points, burndown | Yes | Templates and custom fields |
| Time tracking and timesheets | Yes | On higher plans |
| Budget, cost, and invoicing | Yes | No |
| Resource and workload management | Yes | Workload on higher plans |
| Test case management | Yes | No |
| Document management with approvals | Self-Hosted | No |
What it costs as the team grows
Asana Starter at $13.49 per user per month on monthly billing, against Orangescrum Pro Unlimited at $69 per month for the whole team.
| Team size | Asana | Orangescrum | Difference per year |
|---|---|---|---|
| 10 people | $135/mo | $69/mo | $791 less |
| 25 people | $337/mo | $69/mo | $3,219 less |
| 50 people | $675/mo | $69/mo | $7,266 less |
| 100 people | $1,349/mo | $69/mo | $15,360 less |
Figures use Asana's published monthly billing rate for its Starter plan and assume every person needs a seat. Annual billing is cheaper on most tools, including theirs. This compares list prices, not negotiated ones.
Moving off Asana
Migration is the part everyone worries about, so we do it rather than hand you an importer and wish you luck. There is no charge for it.
- Tell us what you haveNumber of projects, roughly how many tasks, which custom fields matter, and whether attachments and comment history need to come across.
- We map itProjects, sections, tasks, subtasks, custom fields, and users are mapped to Orangescrum, and we show you the mapping before anything moves.
- Trial runWe import into a sandbox so your team can check that the data landed where they expected it to.
- CutoverThe real import runs, we validate it with you, and your team starts working. Keep Asana read-only for as long as you want the safety net.
Orangescrum vs Asana <em>FAQ</em>
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Try it before you commit to anything
Free 14 day trial, no credit card. Free guided migration from Asana when you are ready.