The Best Trello Alternative for Teams That Outgrew The Board
Keep the Kanban board you already think in, and add dependencies, schedules, sprints, timesheets, and invoices around it. Flat monthly price, unlimited users, self-hosted if you need it.
14 day trial. No credit card. Cloud or self-hosted.
The short answer
Trello is a good product and a lot of teams should stay on it. People move when the board stops being enough: when tasks depend on each other, when a date slipping needs to move everything after it, when hours have to be billed, or when someone needs a report that a board cannot produce. Orangescrum keeps Kanban as a first class view and puts Gantt with dependencies and critical path, sprints, time tracking, budgets, and invoicing around it, at a flat price with unlimited users. If a board is still doing the job, stay on Trello.
When Trello is the better choice
We would rather you find this out here than three weeks into a trial.
- Simplicity is the feature you are buyingTrello is genuinely easier to learn than we are. Anyone can be moving cards in a few minutes with nothing explained to them. If that is why your team actually updates the tool, do not trade it away.
- Your free plan has to cover a small teamTrello's free plan allows unlimited cards for up to 10 collaborators and 10 boards per Workspace. Our free cloud plan is one project and one user. For a small team that cannot pay yet, Trello is plainly better.
- You want to add one capability at a timePower-Ups let you bolt on the single thing you are missing without taking on a whole product. That incremental path is real and we do not offer an equivalent.
- You are four people or fewerTrello Standard is $6 per user per month, so four people is $24 a month, under our $29 Basic. Below about five people, the per user model is genuinely the cheaper one.
Why teams move from Trello
Dates that move together
Gantt with dependencies and critical path, so when one task slips you can see everything that moves with it instead of dragging cards by hand.
Time tracking, not a Power-Up
Timers, manual entries, and timesheets are part of the product, so hours sit on the task rather than in a separate tool you have to reconcile.
Budgets and invoices from the same data
Billable rates, budget against actual, and invoices come straight from the logged work, which matters the moment you are billing a client for it.
Unlimited users, flat price
One monthly price for the whole team. Collaborator counts and board limits stop being something you have to manage.
Self-hosted is an option
Trello is a cloud-only product with no on-premise edition. Our Self-Hosted edition runs on your own servers, private cloud, or an air gapped network.
Migration is done for you
Our team maps boards, lists, cards, checklists, labels, members, and attachments into Orangescrum and validates it with you before cutover. There is no charge for it.
Orangescrum compared with Trello
| Orangescrum | Trello | |
|---|---|---|
| Price for a team of 25Trello Standard at its published monthly rate | $69 per month, flat | $150 per month at list |
| Users included | Unlimited on every plan | Charged per user |
| Free plan | 1 project, 1 user | 10 collaborators, 10 boards per Workspace |
| Self-hosted editionTrello states it is a cloud-only product | Yes | No |
| Free and open source edition | Yes | No |
| Kanban boards | Yes | Yes |
| Ease of first useTrello is the easier product to pick up and we are not going to pretend otherwise | Straightforward | Simpler |
| Gantt with dependencies and critical path | Yes | Timeline on higher plans, dependencies via Power-Ups |
| Sprint backlogs, story points, burndown, velocity | Yes | Via Power-Ups |
| Time tracking and timesheets | Yes | Via Power-Ups |
| Budget, cost, and invoicing | Yes | No |
| Resource and workload management | Yes | No |
| Custom fields and custom statuses | Yes | Yes |
What it costs as the team grows
Trello Standard at $6 per user per month on monthly billing, against Orangescrum Pro Unlimited at $69 per month for the whole team.
| Team size | Trello | Orangescrum | Difference per year |
|---|---|---|---|
| 10 people | $60/mo | $69/mo | $108 more |
| 25 people | $150/mo | $69/mo | $972 less |
| 50 people | $300/mo | $69/mo | $2,772 less |
| 100 people | $600/mo | $69/mo | $6,372 less |
Figures use Trello's published monthly billing rate for its Standard plan and assume every person needs a seat. Annual billing is cheaper on most tools, including theirs. This compares list prices, not negotiated ones.
Moving off Trello
Boards and cards map cleanly onto projects and tasks, so this is one of the easier moves we do. We still do it for you, and there is no charge.
- Tell us what you haveHow many boards, roughly how many cards, whether checklists and labels carry meaning, and whether attachments need to come across.
- We map itBoards become projects, lists become statuses, cards become tasks, and checklists become subtasks. Labels, due dates, and members come with them, and you see the mapping first.
- Trial runWe import into a sandbox so your team can check that their boards still feel like their boards.
- CutoverThe real import runs, we validate it with you, and your team starts working. Keep Trello read-only for as long as you want.
Orangescrum vs Trello <em>FAQ</em>
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Try it before you commit to anything
Free 14 day trial, no credit card. Free guided migration from Trello when you are ready.