Small Team, Many Small Client Jobs
For studios, clinics, salons, and small agencies. Keep every client engagement, deadline, and invoice in one place instead of across a phone and a notebook.
Free forever plan · No credit card required · Set up in minutes
Who this is for
A studio, a clinic, or a small agency is not running one big project. It is running twenty small ones at once, each for a different client, each with a handful of tasks and a date. The pressure is not complexity, it is volume and memory. Very little is written down, the owner is the only person who holds the whole picture, and the time spent on a client is never quite the time that gets billed. Orangescrum handles the client work, the time, and the invoice, without needing a full time project manager to run it.
Why small client businesses lose money quietly
Client work, time, and getting paid for it
A project per client
Every engagement in its own space, with its own tasks, dates, files, and history you can look back at.
Time you can actually bill
Log time against client work as it happens, rather than rebuilding the month from memory.
Invoices from the work
Turn logged time into a client invoice. Premium in Cloud, included in Self-Hosted.
One shared calendar
Deadlines and commitments in one place, so cover is possible when somebody is off.
The same steps every time
Checklists and templates, so a new client engagement is set up the same way whoever does it.
Part timers included
Unlimited users on every plan, so contractors and weekend staff are inside the system too.
How a small team runs it
Where small teams use it
Which edition includes what
| Capability | CloudManaged SaaS | Self-HostedOn-premise / private cloud | Open SourceCommunity Edition |
|---|---|---|---|
| Projects, tasks, and calendar | ✓ | ✓ | ✓ |
| Time logging | ✓ | ✓ | ✓ |
| Checklists and milestones | ✓ | ✓ | ✓ |
| Client access | ✓ | ✓ | ✗ |
| Reporting and analytics | ✓ | ✓ | ✗ |
| Timesheets | Pro | ✓ | ✗ |
| Invoicing | Premium | ✓ | ✗ |
| Runs on your own infrastructure | ✗ | ✓ | ✓ |
Small client business FAQ
We are a team of six. Is this too much software?
It does not have to be. Start with one project per client, tasks with owners and dates, and time logging. Ignore Gantt charts, sprints, and programmes until you actually want them. The measure of whether it is working is simple: can somebody other than the owner answer what a client is waiting for.
Does it handle bookings and appointments?
No. There is no booking engine, no client appointment scheduling, no point of sale, and no CRM or sales pipeline. If you take bookings, keep the system you use for that. Orangescrum handles the work behind the bookings and the billing for it, which is usually the part sitting in a notebook.
Can we invoice clients from it?
Time logging is on every plan. Invoicing, which turns logged time into a client invoice, is Premium in Cloud and included in the Self-Hosted edition. It is worth being clear that this is client invoicing and project cost, not accounting: there is no general ledger, so it feeds your accountant rather than replacing them.
What does it cost for a small team?
Plans are flat monthly with unlimited users: Basic at 29 dollars, Pro at 69 dollars, and Premium at 349 dollars per month. Nothing is charged per person, so team size does not change the bill. There is also a free forever Cloud plan for one project and one user, and a free 14 day trial with no credit card.
Can a client see their own project?
Yes, on Cloud and Self-Hosted. Client access gives them a scoped view of their own engagement without seeing your other clients or your internal notes. Client access is not included in the free Community Edition.
Can we add part time and freelance staff?
Yes, at no extra cost, because users are unlimited on every plan. Role based permissions mean a weekend or contract member of staff sees only the clients they work on, which is usually what you want anyway.
Do we need someone to run it?
No. A small team can work entirely from a board and a calendar with checklists on the repeatable jobs. The features that need real setup, such as Gantt dependencies, resource management, and budgets, are optional and most small teams never turn them on.
Can we keep client notes and records in it?
You can keep working notes as comments and attach files to the work, and there is a wiki for how your processes run. What you should not do is keep clinical or patient records in it: Orangescrum is a project tool, not a health records system, so those belong in your practice software.
Get every client job in one place
Free 14 day trial, no credit card. Flat monthly pricing with unlimited users.