Openings, Refurbishments, and Season Readiness
The projects behind the guest experience, coordinated across every property without a separate spreadsheet for each site.
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What hospitality teams are coordinating
Your property management system handles reservations and your booking engine handles the sale. Neither handles the work around them: opening a property, running a refurbishment while the site is still trading, getting everything ready before the season starts, and delivering events and marketing across several locations. That work is seasonal, deadline driven, and spread across teams who do not sit together and often do not sit in the same country. Orangescrum is the project layer for it.
Why the season arrives too fast
One standard, across every property
Openings and pre opening
Each opening as a project, with the opening date as the fixed milestone everything is planned back from.
Season planning
Readiness work laid out against the season, so nothing important lands in the final week.
Refurbishment schedules
Linked work on a timeline, so a delay on site shows you what it pushes and what it affects.
One view across properties
A project per property inside one programme, with progress rolled up for the group.
Standards and checklists
Brand standard and readiness checks captured on the task rather than on a clipboard nobody keeps.
Every property included
Unlimited users on every plan, with each site seeing its own work and head office seeing all of it.
How a season is planned
Where hospitality teams use it
Which edition includes what
| Capability | CloudManaged SaaS | Self-HostedOn-premise / private cloud | Open SourceCommunity Edition |
|---|---|---|---|
| Projects, tasks, and boards | ✓ | ✓ | ✓ |
| Calendar and milestones | ✓ | ✓ | ✓ |
| Checklists on work items | ✓ | ✓ | ✓ |
| Gantt schedule and dependencies | ✓ | ✓ | ✗ |
| Reporting and analytics | ✓ | ✓ | ✗ |
| Budget and project cost | Pro | ✓ | ✗ |
| Programme management | Premium | ✓ | ✗ |
| Resource and workload management | Premium | ✓ | ✗ |
Tourism and hospitality project management FAQ
Is this a booking engine or a property management system?
No. There are no reservations, no channel manager, no rate or revenue management, no PMS, and no point of sale. Keep all of that where it is. Orangescrum manages the projects around the operation: openings, refurbishments, season readiness, events, and group wide initiatives.
Can we run a pre opening programme in it?
Yes, and this is where most hospitality groups start. Set the opening date as a milestone, build the recruitment, training, procurement, licensing, and marketing work back from it, and use checklists for the readiness criteria. Because the plan is live, head office sees status between site visits rather than at them.
Can we see all our properties in one place?
Yes. Each property gets its own project, and programme management groups them so progress rolls up across the group. That is what makes it possible to say which four properties are behind rather than which ones replied to the email. Programme management is Premium in Cloud and included in Self-Hosted.
Do property staff cost extra?
No. Every plan includes unlimited users on a flat monthly price, so general managers, heads of department, and seasonal staff can all be in the system. It runs in a browser on any device, so a head of housekeeping can update a readiness task from a phone.
Can we track refurbishment budgets?
Yes. Set a budget per project and actual cost builds from logged work, with variance visible while there is still time to act. This is project cost tracking, not accounting: there is no general ledger, so it complements your finance system rather than replacing it. Budget and cost is Pro and above in Cloud.
Can we standardise brand checks across sites?
Yes. Build the standard as a project template with checklists on the relevant tasks, then run it at every property. Because every site is running the same structure, the reports actually compare like with like, which is the part that usually breaks when each property keeps its own spreadsheet.
Can we keep guest data in it?
You should not, and we would rather be direct about that. Orangescrum is a project tool, not a guest records system, and guest data belongs in your PMS where it is handled properly. If you do have material that cannot sit in a vendor cloud, the Self-Hosted edition runs on your own infrastructure.
Can contractors and agencies be included?
Yes. Permissions are role based per project, and client access gives an external contractor or agency a scoped view of their own work only. With unlimited users on every plan there is no cost reason to keep them working over email.
Work back from the opening date, not towards it
Free 14 day trial, no credit card. Unlimited users on every plan, every property included.