--- title: "Task Management Software with Unlimited Users | Orangescrum" description: "Organise work into tasks and subtasks with owners, due dates, priorities, checklists, and comments. Unlimited users on every plan, with a free forever option." canonical: https://www.orangescrum.com/task-management --- # Task Management Software with Unlimited Users | Orangescrum > For the complete documentation index, see [llms.txt](https://www.orangescrum.com/llms.txt). [Home](/) / [Features](/features) / Task Management Task management # Task Management for Teams That _Actually Ship_ Give every piece of work an owner, a date, and a place to live. Break big items into subtasks, track them on a board, and keep the conversation on the task itself. Available in[Cloud](/pricing "Cloud - included")[Self-Hosted](/self-hosted "Self-Hosted - included")[Open Source](/open-source/free-download "Open Source - included") [Start Free Trial →](/sign-up?utm_source=website&utm_medium=feature&utm_content=task-management)[Book a Demo](https://calendly.com/orangescrum) Free forever plan · No credit card required · Set up in minutes ## What is task management? Task management is breaking work into individual items, giving each one an owner and a due date, and tracking it to completion. Orangescrum keeps tasks, subtasks, checklists, comments, and files together on one record, so the person doing the work has everything they need and the person tracking it can see status without asking. The problem ## Why work _slips through_ Work lives in messages A request in chat is not a task, so it gets forgotten. ✓ Everything becomes a task with an owner and a date. Big items stall A task called Launch website sits untouched for weeks. ✓ Subtasks and checklists break it into things people can start. Context is scattered The file is in email, the decision is in chat, the task is somewhere else. ✓ Comments, files, and history all live on the task. What you get ## Everything a task _needs to carry_ Grouped the way a task is used: what the record holds, how you break it down, how it relates to other work, how people talk about it, and how you see and move it in bulk. 01Record - ### Owner, dates, priority, status Every task has an assignee, a start and due date, a high, medium, or low priority, and a status from your own workflow. - ### Estimate, time, progress An estimate in hours, the time actually logged against it, and a completion percentage all sit on the same record. - ### Type and labels Give the task a type such as bug, enhancement, or research, and tag it with as many labels as you need. - ### Custom fields Add the fields your process needs, of the types it needs. Available on the Pro plan and above, and in Self-Hosted. - ### Approval A task can be pending, reviewing, approved, or rejected, with a named approver on the record. - ### A reason when a date moves When a due date changes, the person moving it picks a reason from a list you control, and the change is kept. - ### Arrange the fields Order the fields on the task form to match how your team reads it. Available in Cloud and Self-Hosted. 02Breaking down - ### Subtasks Nest work up to three levels deep, so a large item becomes pieces somebody can actually start. - ### Promote or demote Turn a task into a subtask of another, or lift a subtask back out into a task of its own. - ### Checklists Add a checklist for the steps inside a task, with reusable templates for work you repeat. 03Relationships - ### Four dependency types Finish to start, start to start, finish to finish, and start to finish, with a check that refuses a circular chain. - ### Linked tasks Link work as related to, duplicated by, or derived from, and see the count of relations on the task. - ### Move or copy elsewhere Send a task to another project, or copy it, and choose what happens to its assignee. 04Collaboration - ### Comments Rich text comments on the task, editable after the fact, with files attached to the comment itself. - ### Mentions Mention a colleague and they are notified and pulled into the thread, without a separate message. - ### Files Upload attachments, preview a PDF in place, download them, and remove the ones you no longer need. - ### Watchers Follow a task, mute it, add somebody else as a watcher, and get a digest of what changed. Available in Cloud and Self-Hosted. - ### Full history Every field change is recorded with who made it and when, so nothing about the task is a mystery later. 05Repeating - ### Recurring tasks Repeat daily, weekly, monthly, or yearly, with an interval, chosen weekdays, and an end of never, after a count, or on a date. - ### Reminders Set a reminder on a task for yourself or for other people, so a date is not the only prompt. - ### Rules that run for you When a task is created or its status changes, assign it or notify someone automatically. Available on the Pro plan and above, and in Self-Hosted. 06Views - ### Five ways to look at it A list, a board, a calendar, a subtask tree, and a view of just your own work, with a timeline added in Cloud and Self-Hosted. - ### Filter, search, and save it Filter by status, priority, type, assignee, task group, and due date, search by text, and save the set as a named filter. - ### Group the list Group by status, priority, assignee, task group, project, or due date, and collapse the groups you are not in. - ### Choose your columns Pick which columns the list shows, so the view carries the fields your team actually reads. 07Data - ### Change many at once Select tasks and set a status, reassign them, change their approval state, archive them, or delete them together. - ### Import from a spreadsheet Upload CSV, XLS, or XLSX, map your columns to the fields, preview the result, then confirm. Available in Cloud and Self-Hosted. - ### Export Export the task list to CSV or PDF, with XML and Word formats added in the Self-Hosted edition. - ### Archive and restore Archive finished work to keep the list clean, and restore it when somebody needs it back. - ### 43 task permissions Separate rights for creating, editing your own, editing everyone's, closing, archiving, deleting, linking, uploading, replying, and moving a due date. How it works ## How work _gets done_ 1 Capture Turn the request into a task instead of leaving it in a message. 2 Break it down Add subtasks and a checklist so it is small enough to start. 3 Assign Give it an owner, a date, and a priority. 4 Track Move it across the board as it progresses, with the history kept. Who it's for ## Task management for _any team_ Software teams Tasks inside sprints, linked to bugs and test cases. [Learn more →](/agile-project-management) Marketing teams Campaign work with review and approval steps. [Learn more →](/solutions/marketing-project-management-software) Small teams A simple shared list that does not need a project manager to run. [Learn more →](/small-business) Availability ## Which edition includes _what_ Orangescrum runs as managed cloud, self-hosted on your own servers, or as the open-source Community Edition. Here is exactly what each one includes. Task management is in every edition, including the free Community Edition. The rows below show where the deeper parts sit. | Capability | CloudManaged SaaS | Self-HostedOn-premise / private cloud | Open SourceCommunity Edition | | Tasks, subtasks, and checklists | ✓ | ✓ | ✓ | | Owner, dates, priority, and status | ✓ | ✓ | ✓ | | Comments, mentions, and attachments | ✓ | ✓ | ✓ | | Approval status and approver | ✓ | ✓ | ✓ | | Due date change reasons | ✓ | ✓ | ✓ | | Recurring tasks and reminders | ✓ | ✓ | ✓ | | Filters, search, saved filters, and group by | ✓ | ✓ | ✓ | | Bulk actions, archive, and restore | ✓ | ✓ | ✓ | | Kanban board | ✓ | ✓ | ✓ | | Task dependencies and linked tasks | ✓ | ✓ | ✗ | | Watchers and digests | ✓ | ✓ | ✗ | | Import from CSV, XLS, and XLSX | ✓ | ✓ | ✗ | | Task templates from project templates | ✓ | ✓ | ✗ | | Custom fields | Pro | ✓ | ✗ | | Custom task statuses | Pro | ✓ | ✓ | | Rules on create and status change | Pro | ✓ | ✗ | | Export to XML and Word | ✗ | ✓ | ✗ | Frequently asked questions ## Task management _FAQ_ ### What is task management software? Task management software organises work into individual items with an owner, due date, and status, so a team can see what needs doing and what is finished. Orangescrum adds subtasks, checklists, comments, files, dependencies, and boards on top. ### Which editions include task management? Task management is core to Orangescrum and available in every edition, including the free Community Edition you can self host. Dependencies, watchers, custom fields, and spreadsheet import are in the Cloud and Self-Hosted editions. ### Can I break a task into smaller pieces? Yes. Tasks can have subtasks up to three levels deep, you can promote a subtask back into a task or demote a task into a subtask, and each task can carry a checklist for the steps inside it. ### Can one task depend on another? Yes. Orangescrum supports finish to start, start to start, finish to finish, and start to finish dependencies, and refuses a chain that would loop back on itself. Dependencies appear on the Gantt chart as well as on the task. ### Can I make a task repeat? Yes. Set a task to repeat daily, weekly, monthly, or yearly, with an interval, chosen weekdays or days of the month, and an ending of never, after a number of occurrences, or on a date. ### Can I add custom fields to tasks? Yes. Custom fields are available on the Cloud Pro plan and above, and in the Self-Hosted edition, so you can capture the data your process needs. ### Can I move tasks in from a spreadsheet? Yes. Upload a CSV, XLS, or XLSX file, map your columns onto Orangescrum fields, preview exactly what will be created, then confirm. A sample file is provided. Import is in the Cloud and Self-Hosted editions. ### How do people know what to work on? Each person can filter to their own tasks by assignee, priority, or due date, use the my work view, watch the tasks they care about, and get notified when something is assigned or changes. ### Can several people own one task? One person is the assignee, which keeps accountability clear. Anyone else who needs to follow it can be added as a watcher, and subtasks let you split a piece of work across several owners. ### Is there a limit on how many users I can add? No. Every Orangescrum plan includes unlimited users, so adding your whole team, clients, or contractors does not change the price. ### Where do files and discussion live? On the task itself. Comments, mentions, attachments, and the full change history stay with the work rather than scattering across email and chat. ### Can I control who can do what to a task? Yes. There are 43 separate task permissions, including editing your own tasks against editing everyone's, closing, archiving, deleting, linking, uploading files, replying, and changing a due date. ### Can I use it for free? Yes. The Community Edition is free and open source and includes projects, tasks, subtasks, checklists, filters, bulk actions, and Kanban boards, and the Cloud edition has a free forever plan. ## Get your team organised Task management with unlimited users on every plan. Free forever plan available. [Start Free Trial →](/sign-up?utm_source=website&utm_medium=feature&utm_content=task-management_cta)[Book a Demo](https://calendly.com/orangescrum) ## Related capabilities [Kanban boardsSee tasks on a board](/kanban-board)[Custom fieldsCapture the data you need](/custom-fields)[Project managementThe bigger picture](/project-management-software)[Time trackingLog hours against tasks](/time-tracking)