--- title: "Resource Management Software for Project Teams | Orangescrum" description: "See real capacity per person per day, book work against it, and spot overload before it causes a delay. Utilisation reporting and skill filters." canonical: https://www.orangescrum.com/resource-management --- # Resource Management Software for Project Teams | Orangescrum > For the complete documentation index, see [llms.txt](https://www.orangescrum.com/llms.txt). [Home](/) / [Features](/features) / Resource Management Resource management # Resource Management That Shows _Who Is Actually Free_ See real capacity across your team, allocate people to the right work, and catch overload before it turns into a missed deadline. Available in[Cloud](/pricing "Cloud - included")[Self-Hosted](/self-hosted "Self-Hosted - included")Open Source [Start Free Trial →](/sign-up?utm_source=website&utm_medium=feature&utm_content=resource-management)[Book a Demo](https://calendly.com/orangescrum) Free forever plan · No credit card required · Set up in minutes ## What is resource management? Resource management is planning who works on what, and making sure the plan matches the capacity people actually have. Orangescrum builds capacity from your configured working hours, the working week, company holidays and approved leave, books estimated hours against real days, and shows the result per person per day so overload is visible before it becomes a delay. The problem ## Why plans _assume people are free_ Capacity is a guess Plans assume everyone has five clear days a week. Nobody does. ✓ Capacity built from working hours, holidays and approved leave. Overload is invisible One person is on four projects and nobody notices until they slip. ✓ Hours booked past a person's day are recorded as overload and shown. Nobody knows when someone is free Work is handed out on a hunch about who has room. ✓ Pick a person and see the next days they can actually fit the work. What you get ## Capacity planning built on _real numbers_ Every part of the resource module, grouped by job: seeing availability, booking work, filtering by skill, reporting on utilisation, and getting the data out. 01Availability - ### The resource grid Every person is a row and every day is a column, showing hours booked against that day's capacity. - ### Five time frames Read the grid by day, week, month, quarter, or a custom date range you set. - ### Capacity from your calendar Capacity comes from your configured working hours, the working week, and company holidays, including second and fourth Saturdays. - ### Leave reduces capacity Approved leave takes those days out of a person's capacity, so the numbers reflect who is genuinely around. - ### Overload is recorded Hours booked past a person's capacity for a day are stored as overload and marked on the grid. - ### Headline numbers Resources, available, busy and over utilised counts, plus total capacity, total allocated, average utilisation and remaining capacity. - ### Day detail Click a cell for that day's booked, free and overload hours, the tasks behind them, and whether it is leave, a holiday or a weekend. - ### Person detail Click a name for total capacity, booked and overload hours, free hours, working days, leave days and their task list. - ### Create work from the grid Found a free day? Create the task and assign it without leaving the grid. 02Allocation - ### Booking from estimated hours A task's estimated hours are spread across the assignee's working days, skipping weekends, holidays and approved leave. - ### Next free dates Choose a person and Orangescrum walks forward day by day to show when they can actually fit the work. - ### Change the resource Reassign a task and the old booking is released, a new one is built against the new person, and the task dates move with it. - ### Hours released on close Closing a task gives back the hours it had booked, so the grid does not stay blocked by finished work. 03Skills - ### Skill profiles Record which skills each person has, with the years of experience behind each one. - ### Filter by skill and experience Narrow the availability grid and the resource picker to people who hold the skill you need. 04Filters - ### Role, role group, project and business unit Cut the grid down by role, role group, project, or business unit before you start looking. 05Utilisation - ### Entry level detail Every time entry with date, person, project, task, group, status, type, label, estimated hours, hours spent and billable, with the columns you choose. - ### Estimated against actual Compare estimated hours to hours actually logged, per person, per week or per quarter, with a percentage and a colour band. - ### Two baselines Measure actual hours against configured working hours, or against the hours estimated for the work. - ### Period presets This week, this month, this quarter, this year, the last 365 days and more, or any custom range. 06Reporting - ### Task by day allocation Every task in the range as a row and every day as a column, with a total for each day. - ### Estimated or spent Switch that matrix between estimated hours and hours actually spent, split by billable and non billable. - ### Workload summary A per person breakdown of holiday, leave, overload, booked and available hours for the range you pick. - ### Resource cost Billable hours per person become cost to company and cost to client using the rates you set. 07Export - ### Availability to Excel Export the availability grid, filters and all, as a spreadsheet. - ### Utilisation to CSV Export the utilisation detail and the estimated against actual view as CSV. 08Access - ### Four separate permissions Viewing utilisation, viewing availability, seeing everyone rather than yourself, and viewing the allocation report are each their own permission. How it works ## How capacity _stays honest_ 1 Set capacity Define working hours, the working week and holidays for your team. 2 Estimate and assign Give the task its hours and its owner, and the hours are booked across their working days. 3 Check the grid Spot who is over committed before the work starts slipping. 4 Rebalance Move work to someone with room, adjust dates, or bring in help while there is still time. Who it's for ## For teams that _plan by people_ Agencies Keep billable people busy without burning them out. [Learn more →](/agency-project-management) Professional services Find consultants with the right skill who also have the days free. [Learn more →](/professional-services) PMO See committed work against capacity across the whole portfolio. [Learn more →](/program-management-software) Availability ## Which edition includes _what_ Orangescrum runs as managed cloud, self-hosted on your own servers, or as the open-source Community Edition. Here is exactly what each one includes. Resource management is on the Premium plan and in Self-Hosted. | Capability | CloudManaged SaaS | Self-HostedOn-premise / private cloud | Open SourceCommunity Edition | | Resource availability grid | Premium | ✓ | ✗ | | Capacity from working hours and holidays | Premium | ✓ | ✗ | | Booking from estimated hours | Premium | ✓ | ✗ | | Next free dates for a person | Premium | ✓ | ✗ | | Overload recorded and shown | Premium | ✓ | ✗ | | Skill profiles and skill filters | Premium | ✓ | ✗ | | Utilisation detail and estimated against actual | Premium | ✓ | ✗ | | Resource allocation report | Premium | ✓ | ✗ | | Workload summary | Premium | ✓ | ✗ | | Resource cost report | Premium | ✓ | ✗ | | Availability export to Excel | Premium | ✓ | ✗ | | Utilisation export to CSV | Premium | ✓ | ✗ | | Leave feeds availability | ✗ | ✓ | ✗ | | Time tracking | ✓ | ✓ | ✓ | Frequently asked questions ## Resource management _FAQ_ ### Does Orangescrum have resource management? Yes. It covers an availability grid per person per day, booking of estimated hours against real working days, overload recording, skill profiles and filters, utilisation reporting, an allocation report, a workload summary, and resource cost. ### Which plan includes it? Resource management and resource availability are on the Cloud Premium plan, and are included in the Self-Hosted edition. ### How is capacity calculated? It is added up, not guessed and not solved. For each day in the range Orangescrum takes your configured working hours, skips weekends using your working week, skips company holidays, and skips approved leave. What is left is that person's capacity. ### Does Orangescrum assign people for me? No, and it does not claim to. There is no scheduling solver and no automatic levelling. You choose the person and Orangescrum shows you when they can fit the work, then books the hours across their free days. ### Can I allocate by skill? You can record each person's skills with years of experience and filter both the availability grid and the resource picker by them. Orangescrum shows you who has the skill and who has the days. Choosing between them is your call. ### What happens when someone is over booked? Hours booked beyond a person's capacity for a day are stored as overload and shown on the grid and in the workload summary, so you can move work before the date slips. ### Does approved leave affect the plan? In the Self-Hosted edition, yes. Leave approved through the Attendance and Leave module is written to that person's leave record, which removes those days from their capacity and stops any booking landing on them. ### Can I get the data out? Yes. The availability grid exports to Excel and the utilisation views export to CSV. ### Is it in the open source edition? No. The Community Edition covers projects, tasks, and basic time logging. Resource management is in the Cloud Premium plan and the Self-Hosted edition. ## Plan with real capacity Resource management is on the Premium plan and in Self-Hosted. Every plan includes unlimited users. [Start Free Trial →](/sign-up?utm_source=website&utm_medium=feature&utm_content=resource-management_cta)[Book a Demo](https://calendly.com/orangescrum) ## Every part of resource management [Resource allocationBook people onto the right work](/resource-management/resource-allocation)[Resource availabilitySee who is free, and when](/resource-management/resource-availability)[Resource forecastingPlan capacity before you commit](/resource-management/resource-forecasting)[Resource utilisationBillable and non billable split](/resource-management/resource-utilization)[Workload managementCatch overload before it bites](/resource-management/workload-management)[Skill managementMatch work to the right skills](/resource-management/skill-management)[Team managementStructure teams and reporting lines](/resource-management/team-management)[Business unitsGroup capacity by unit or office](/resource-management/business-units)[Time and resource reportHours against capacity, exportable](/resource-management/time-resource-report) ## Related capabilities [Workload managementBalance work across people](/workload-management-software)[Attendance and leaveLeave that updates availability](/attendance-leave-management)[TimesheetApproved hours and utilisation](/timesheet)[Advanced reportingUtilisation across the portfolio](/advanced-reporting)[Resource availabilitySee true team capacity at a glance](/resource-management/resource-availability)[Resource allocationMatch people to work automatically](/resource-management/resource-allocation)[Resource forecastingPredict resource needs months ahead](/resource-management/resource-forecasting)[Resource utilizationTrack real-time utilization and billable hours](/resource-management/resource-utilization)[Team workload viewReal-time workload and capacity by person](/resource-management/workload-management)[Skill managementTrack competencies and skills inventory](/resource-management/skill-management)[Team managementCollaborate across project teams](/resource-management/team-management)[Time & resource reportReporting on time and resource usage](/resource-management/time-resource-report)[Business unitsManage resources across business units](/resource-management/business-units)